You run the event.
EventPax handles the guests.
Pick your kind of guest list
Not sure which fits? Book a 20-minute demo or chat with us on WhatsApp.
Across WedHaven, since 2021
Two AI agents on WhatsApp. One for your guests, one for your team.
The Concierge
Answers every guest on WhatsApp, 24×7, from your event’s own schedule — not a script. Anything it can’t answer goes straight to your team.
The Assistant
Ask in plain English — “who hasn’t sent their ID?” — and get back a sheet and a reminder draft, ready to send.
Three steps. No app for your guests.
Upload your guest list
Excel, or paste it in. Families, groups, hotels and flights come across with it — no re-typing.
Guests get a message on WhatsApp
They RSVP, send travel details and share their IDs in the chat they already use. No app, no form, no password.
You watch the dashboard
RSVPs, arrivals, rooms, pickups and who still hasn’t replied — in one place, updating as it happens.
“The team have always been there to support us and resolve issues, 24×7. Every event we manage is different — WedHaven has been able to adapt and deliver accordingly.”Aradhana Sharma — Bread Butter Jamm Events, Mumbai
What is EventPax?
EventPax is a guest management platform for weddings, social and corporate events: RSVPs, travel, rooms, IDs, and a 24×7 AI concierge.
Is EventPax the same as WedHaven?
WedHaven is the company behind EventPax. We’ve been building guest management for Indian weddings since 2021, and EventPax is the platform planners and event teams use today.
Will my WhatsApp number get banned?
EventPax runs on the official WhatsApp Business API, not the unofficial bulk-messaging tools that get numbers blocked.
How long does setup take?
About an hour to get your first event live. If you want messages to come from your own brand, allow a week for that.
How do I manage RSVPs for an Indian wedding on WhatsApp?
Upload your guest list to EventPax. Each guest gets a WhatsApp message asking if they’re coming, replies update your guest list automatically, and anyone who hasn’t answered gets a reminder.
Can I manage a destination wedding with EventPax?
Yes. It tracks guests arriving from different cities, which hotel and room each guest is in, and their airport pickups.
Does EventPax work for corporate events and company offsites?
Yes. Event agencies use it for conferences and MICE travel, and HR teams use it for offsites, townhalls and family days.
Who is it for?
Wedding planners and agencies, event and MICE agencies, and HR teams running offsites. If you manage a guest list, it’s for you.
Do guests need to download an app?
No. Everything happens on WhatsApp, which they already have.
How much does it cost?
Plans start at ₹6,499 per event, enough to start messaging your guests. We’ll help you pick the right plan on a demo.
What happens to guest data after the event?
All guest data, including ID documents, is deleted one month after the event.
How do I collect guests’ travel details and ID proofs?
EventPax asks for them in the same WhatsApp chat. Guests reply in their own words and send a photo of their ID, and it all becomes arrival lists and hotel-ready ID documents.
Can I run several weddings or events at the same time?
Yes. Every event sits on one dashboard, each with its own guests, schedule and reports.
Guest management for Indian weddings and events
An Indian wedding isn’t one event, and neither is a conference or a company offsite. Guests arrive from different cities, stay across hotels and ask the same questions again and again — usually on the organiser’s personal phone. EventPax by WedHaven is a guest management platform for wedding planners, event and MICE agencies, and HR teams. It brings guest lists, RSVPs, travel, rooms, ID collection and guest communication into one dashboard, with an AI concierge that answers your guests on WhatsApp, 24×7.
Built for the people who run events
Wedding planners and agencies
Run every function, every family and every guest from one list. The concierge answers “what time is the sangeet?” and “which hotel am I in?” so your team doesn’t have to, and vendor costs stay visible only to you.
Event and MICE agencies
Manage delegates, flights, rooms and QR check-in across every event you’re running for every client, and export reports your client and the hotel will accept.
HR and People teams
Run company offsites, conferences and family days without becoming the helpdesk for hundreds of colleagues. No event-planning experience needed.
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What EventPax does
An AI concierge on WhatsApp
Guests message one WhatsApp number and get answers from your event’s own schedule — venues, timings, dress codes, buses and rooms. Anything it can’t answer goes to a named person on your team, with the full chat attached.
RSVPs collected in the chat
EventPax asks each guest for attendance, headcount, travel details and ID, understands replies however they’re written, and reminds anyone who hasn’t answered. No forms and no app.
Guest list management
Import your list from Excel or paste it in. Group guests by family, side, hotel or team, and see accurate headcounts for catering, rooms and transport as they change.
Travel, rooms and pickups
Arrivals and departures by day and mode, pickups and drivers, and who is in which hotel and room — built for destination weddings and multi-city events.
ID documents read by AI
Guests send a photo of their Aadhaar or passport on WhatsApp, and EventPax turns it into a hotel-ready list, without retyping.
Broadcasts and reminders
Send updates, schedule changes and reminders to everyone or to one group, with delivery logs. Messages can come from your own brand name as an add-on.
An AI assistant for your team
Ask “who hasn’t sent their ID?” in plain English and get back a sheet and a reminder draft, ready to send.
One dashboard for every event
Run several weddings and events at once, each with its own guest list, schedule and reports. Invite your team or your client as co-hosts with the access you choose.
Exports and reports
Guest sheets, ID PDFs, arrival manifests and check-in reports in Excel or PDF.
Made for how Indian weddings actually run
Roka, haldi, mehendi, sangeet, the wedding and the reception each have their own venue, timing and dress code. EventPax keeps every function in one itinerary, and the concierge answers guests from it — so nobody calls to ask when the sangeet starts or which bus goes to the venue. Every plan includes up to 1,000 guests, with more available when you need them.
And for conferences, offsites and MICE travel
Corporate events run on a different rhythm: delegates flying in from several cities, room sharing, bus lists and check-in at every stop. EventPax gives each event its own delegate list and agenda, collects flights and IDs in chat, and sends QR passes for check-in at the airport, hotel and venue. HR teams get a headcount they can trust and reports they can forward to leadership.
Why event teams move away from WhatsApp groups and spreadsheets
WhatsApp groups put every question on a person. Spreadsheets and screenshots lose details. RSVP forms stop at the RSVP, and guests still send travel and ID details separately. Bulk-messaging tools only send, with nothing behind the reply. EventPax replaces all of them with one system, running on the official WhatsApp Business API.
Plan and Manage Your Indian Wedding, All in One Place
An Indian wedding is not one event. It’s a week of celebrations, hundreds of guests, changing plans and a family group chat that never sleeps. WedHaven makes online wedding planning simple by bringing invitations, RSVPs, guest lists, schedules and updates together on a single platform. Whether you’re the bride’s family, the groom’s cousin, or a professional wedding organizer, WedHaven helps you stay in control of every detail while you enjoy the celebrations.
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One Platform to Manage the Entire Wedding
Wedding stress rarely comes from the big choices. It comes from coordination: tracking who’s attending, making sure everyone knows the venue, answering the same questions again and again, and keeping every function on schedule.
WedHaven is a wedding management platform designed to handle that coordination for you. Set up your wedding once, add your events and guests, and every detail stays organized and accessible to the people who need it.
One Platform to Manage the Entire Wedding
Send digital wedding invitations to your guests and collect RSVPs in one place. Instead of calling relatives one by one, you’ll see confirmations for every function as they come in. It’s the easiest way to manage online RSVPs for an Indian wedding.
Wedding Guest List Management
Organize your entire guest list by family, side and function. Track confirmations and plus-ones, avoid missing anyone important, and get accurate headcounts for catering, seating, room bookings and return gifts. Use our Indian wedding planning checklist to make sure nothing slips through.
Wedding Schedule and Event Details
Share a clear wedding itinerary with every guest, covering venues, timings and dress codes for each ceremony. Guests always know where to be and when, and you spend far less time answering calls.
Live Updates for Last-Minute Changes
Venue changed after the cards were printed? Timings moved? Update the details once and every guest is informed instantly. You can also announce key moments, like the bride’s entry or the start of the pheras, so no one misses them.
Baraat Tracking
Keep the baraat together, even through traffic and detours. Live baraat tracking lets guests follow the procession’s location and join it wherever they are.
Shared Planning with Family and Friends
Great weddings are planned by many hands. Invite siblings, cousins and friends as co-organizers so everyone can help manage guests and share updates, without confusion over who is doing what.
Manage Multiple Weddings at Once
Wedding season often means several celebrations in your circle. WedHaven keeps each wedding separate and organized, so you never mix up dates, venues or guest lists.
Multi-Event Wedding Planning, from Roka to Reception
Indian weddings unfold over many functions, and each one needs its own planning. With WedHaven, you can manage roka, engagement, haldi, mehendi, sangeet, the wedding ceremony and the reception as separate events, each with its own schedule, venue, guest list and updates. It’s multi-event wedding planning built the way Indian families actually celebrate.
Who WedHaven Is For
Families Hosting a Wedding
Take the load off parents and elders. Coordinate relatives, share details and manage guests without endless phone calls.
Couples
Stay on top of every function and share your pre-wedding moments with the people who matter.
Wedding Planners and Organizers
Manage guest coordination and communication for your clients from one organized system, and deliver a smoother experience at every wedding you handle. See how WedHaven works for wedding planners.
How It Works
- Set up your wedding. Add each function with its date, venue and timing.
- Invite your guests. Share digital invitations and collect RSVPs.
- Coordinate with ease. Send live updates, manage your guest list and keep everyone informed until the last guest leaves.
Why Choose WedHaven for Your Wedding Planning
Most families still plan weddings across scattered WhatsApp groups, spreadsheets and printed lists. Information gets lost, guests get confused, and the organizers end up exhausted. WedHaven replaces that chaos with one organized system built around the realities of Indian weddings: large guest lists, many functions, last-minute changes and lots of helping hands.
Run your next event without being the helpdesk.
Twenty minutes on a call is usually enough to tell whether this fits how you work.